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Invoice Ninja
Autocalls.ai

Connect Invoice Ninja with Autocalls.ai AI voice agents

Invoice Ninja AI Voice Call Automation

Connect Invoice Ninja to AI voice agents for faster billing follow-up, smarter client outreach, and less manual admin. Turn invoice data into automated calls that save time and improve collections.

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Invoice Ninja phone integration for faster billing follow-up
Billing Calls

Invoice Ninja phone integration for faster billing follow-up

Use AI voice agents to pull client and invoice data from Invoice Ninja, then launch timely billing calls without manual lookup. This helps teams speed up collections, confirm payment details, and route hot leads into appointment booking or an AI answering service flow when a live follow-up is needed.
With Invoice Ninja call automation, your team spends less time chasing updates and more time closing conversations that matter.

  • 45% faster payment follow-up
  • 80% less manual data entry
Turn recurring invoices into auto dialer workflows
Auto Dialer

Turn recurring invoices into auto dialer workflows

When recurring invoices are created, started, stopped, or sent, AI calling workflows can react instantly using Invoice Ninja actions and custom API calls. That gives you a practical Invoice Ninja auto dialer setup for payment reminders, billing confirmations, and proactive outreach linked to AI call center automation and your existing integrations stack.
Instead of relying on agents to remember every follow-up, your call automation runs on schedule and stays consistent at scale.

  • 60% more on-time reminders
  • 3x faster recurring invoice outreach
Call automation powered by live client and invoice data
Client Sync

Call automation powered by live client and invoice data

Create clients, check task existence, fetch invoices, and pull reports from Invoice Ninja to give every AI call more context. This makes your Invoice Ninja phone automation more useful for collections, account updates, and status calls while supporting multilingual outreach through languages and front-desk style handoffs with an AI virtual receptionist.
Better data in every call means fewer repeat questions, quicker resolutions, and a smoother customer experience.

  • 95% more accurate client context
  • 50% shorter billing support calls

Available Actions

Powerful actions you can trigger with Invoice Ninja to automate your workflows

Create Task

Creates a task instance in Invoice Ninja for billing purposes.

Configuration Fields:
Custom hourly rate NUMBER

Custom hourly rate (optional) otherwise default used

Task or Ticket Number (alphanumeric) Required LONG_TEXT

A unique task or ticket number that has not been used before in Invoice Ninja

Client ID (alphanumeric) LONG_TEXT

Client ID from Invoice Ninja (optional)

Project ID (alphanumeric) LONG_TEXT

Project ID from Invoice Ninja (optional)

Description of task Required LONG_TEXT

Description of task to be billed

Check Task Existence

Verify if a Task Already Exists

Configuration Fields:
Task or Ticket Number (alphanumeric) Required LONG_TEXT

A task or ticket number to check

Create Client

Creates a new client in InvoiceNinja.

Configuration Fields:
Client City/Town (alphanumeric) Required SHORT_TEXT

City or Town name (compulsory)

Client e-mail (alphanumeric) Required SHORT_TEXT

The contact email for this client (compulsory)

Client Contact No (alphanumeric) SHORT_TEXT

The contact number for this client (optional)

Client State (alphanumeric) SHORT_TEXT

State or county or similar (optional)

Client Tax Number (alphanumeric) SHORT_TEXT

Leave blank if not a business (optional)

Client address 1 (alphanumeric) Required LONG_TEXT

Usually street name and number (compulsory)

Client address 2 (alphanumeric) LONG_TEXT

Additional address details (optional)

Client Postcode (alphanumeric) SHORT_TEXT

Postal code (optional)

Client Last Name (alphanumeric) SHORT_TEXT

The contact last name for this client (optional)

Client First Name (alphanumeric) LONG_TEXT

The contact first name for this client (optional)

Send invoices to the client Required CHECKBOX

Should we send invoices to the client by e-mail?

Business Name (alphanumeric) Required SHORT_TEXT

Name of this business or natural person (compulsory)

Private notes for client SHORT_TEXT

Text not visible for clients (optional)

Create Invoice

Creates an invoice in Invoice Ninja for billing purposes.

Configuration Fields:
Apply discount Required LONG_TEXT

Enter a number for the whole invoice discount

Invoice due date DATE_TIME

e.g., 2024-01-20

Client ID (alphanumeric) Required LONG_TEXT

Client ID from Invoice Ninja

Mark the invoice as sent? Required CHECKBOX

Makes the invoice active otherwise remains pending.

Send invoice to the client by InvoiceNinja e-mail? Required CHECKBOX

Should we send the invoice to the client on creation?

Public notes for invoice LONG_TEXT

Text that may be visible in the client portal (optional)

Type of discount Required STATIC_DROPDOWN

Select either amount or percentage for invoice discount. Applies to line items and invoice.

Private notes for invoice LONG_TEXT

Text not visible for clients (optional)

Order Items JSON string Required LONG_TEXT

e.g., [{ "quantity":1,"product_key":"product key", "discount": "0" }]

Purchase Order Number (alphanumeric) LONG_TEXT

Descriptive text or arbitrary number (optional)

Get Client Details from e-mail

Gets the client details if they exist by e-mail.

Configuration Fields:
Client e-mail address Required LONG_TEXT

A valid e-mail address to get client details for

Get Report

Gets report data from InvoiceNinja.

Configuration Fields:
Client ID LONG_TEXT

Filter by Client ID, default is all clients.

Report Type Required STATIC_DROPDOWN

Select the report type.

Max Results NUMBER

Maximum number of results to return. 9999 is default.

Custom API Call

Make a custom API call to a specific endpoint

Configuration Fields:
Required DYNAMIC
Body JSON
Method Required STATIC_DROPDOWN
Headers Required OBJECT

Authorization headers are injected automatically from your connection.

Timeout (in seconds) NUMBER
No Error on Failure CHECKBOX
Query Parameters Required OBJECT

Get Invoices

Gets data for invoices.

Configuration Fields:
Client ID LONG_TEXT

Filter by Client ID, default is all clients.

Invoice Status Required STATIC_DROPDOWN

Select the invoice status for filtering.

Max Results NUMBER

Maximum number of results to return. 9999 is default.

Perform Action on Recurring Invoice

Actions include: start, stop, send_now, restore, archive, delete.

Configuration Fields:
Recurring Invoice ID (alphanumeric) Required LONG_TEXT

Recurring Invoice ID from Invoice Ninja

Action to perform Required STATIC_DROPDOWN

Choose one

Create Recurring Invoice

Creates a recurring invoice in Invoice Ninja for billing purposes.

Configuration Fields:
Apply discount Required LONG_TEXT

Enter a number for the whole invoice discount

Invoice next send date Required DATE_TIME

e.g., 2024-01-20

No of billing cycles NUMBER

Enter a number. How many times should this bill be generated

Client ID (alphanumeric) Required LONG_TEXT

Client ID from Invoice Ninja

Frequency of billing Required STATIC_DROPDOWN

Choose one

Invoice last sent date DATE_TIME

e.g., 2024-01-20

Public notes for invoice LONG_TEXT

Text that may be visible in the client portal (optional)

Type of discount Required STATIC_DROPDOWN

Select either amount or percentage for invoice discount. Applies to line items and invoice.

Private notes for invoice LONG_TEXT

Text not visible for clients (optional)

Overide Frequency using Frequency ID (optional) NUMBER

Enter a number. 1-12 - corresponds to dropdown above [Daily being 1, Weekly 2 etc..]!

Order Items JSON string Required LONG_TEXT

e.g., [{ "quantity":1,"product_key":"product key", "discount": "0" }]

Purchase Order Number (alphanumeric) LONG_TEXT

Descriptive text or arbitrary number (optional)

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Examples of automation flows

Real-world examples of how businesses use Invoice Ninja integration to automate workflows

Invoice Reminder Call Flow

AI agents pull open invoice data from Invoice Ninja and place polite payment reminder calls. Your team gets faster outreach without manually checking each account.

New Client Billing Setup

When a new customer is added, the workflow creates a client in Invoice Ninja and triggers a welcome billing call. This helps confirm details early and reduces setup errors.

Recurring Invoice Follow-Up

Recurring invoice actions like start or send_now can trigger AI voice follow-ups automatically. Customers get timely reminders before overdue balances build up.

Task-Based Service Billing Calls

After a service task is created in Invoice Ninja, an AI agent can call to confirm billable work and next steps. This keeps operations aligned before invoicing goes out.

Client Lookup Before Calling

The system checks client details by email before placing an outbound billing or account update call. That gives the AI agent the right context from the first second.

Report-Driven Collections Outreach

Teams can use Invoice Ninja report data to identify unpaid accounts and trigger targeted call campaigns. This makes collections more focused and easier to prioritize.

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Frequently Asked Questions 👍

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An Invoice Ninja phone integration connects your invoicing data with AI voice agents so calls can use real client, task, and invoice information. It helps automate payment reminders, billing updates, and account outreach without constant manual work.

An Invoice Ninja auto dialer uses invoice and client data to power outbound calling workflows for reminders, confirmations, and collections. Instead of calling accounts one by one, your team can automate repeatable billing conversations at scale.

Yes. Autocalls is built for no-code automation, so you can connect Invoice Ninja actions to AI calling workflows without a heavy technical setup. You can also use custom API calls when you need more advanced logic.

Invoice Ninja phone automation can create faster billing workflows by combining invoice data with AI outreach. Common use cases include overdue payment reminders, recurring invoice notifications, client verification calls, and post-service billing follow-up.

Invoice Ninja call automation makes sure follow-up happens on time and with the right account context. That means fewer missed reminders, shorter support conversations, and a more consistent collections process.

Yes. An Invoice Ninja voice agent can use available client, invoice, task, and report data to guide more relevant conversations. This helps deliver personalized billing calls instead of generic scripts.

Yes. Invoice Ninja API access and custom API calls give you more flexibility when building advanced automations around billing events and account data. That makes it easier to tailor AI calling flows to your exact process.

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